Privacy Policy

How we collect, use, and protect your personal information.

Overview

DeerHacks ("DeerHacks," "we," "our," or "us") is committed to protecting your privacy. This Privacy Policy informs Users ("User", "Participant", "you") about our practices concerning the processing of personal data when participating in DeerHacks within Canada.

This Privacy Policy applies to our website, deerhacks.ca. By accessing or using our Service and participating in the DeerHacks hackathon, you signify that you agree to the collection, storage, use, and disclosure of your personal information as described in this Privacy Policy and agree to the DeerHacks Code of Conduct.

Personal Data We Collect

Data Collected Automatically

We automatically collect certain information when you visit and use our Service.

Data Analytics

We collect analytics data to measure usage trends and improve the online experience. This data is anonymous. We use Cloudflare and Google Analytics.

Use of Cookies

Cookies are used for management of the signup process and general administration, such as session identifiers and authorization.

Use of Widgets

Our Service may include social media features (e.g., LinkedIn, Instagram widgets) and external links to our official partners.

Data Collected Manually

Data collected through direct interactions on our site, such as when you apply or sign up as a participant.

Primary User Data

We collect data via registration forms including name, email address, contact number, educational affiliation, and other registration information.

Third Party Data

Using third-party sign-ins (Discord) provides us with username, email, profile picture, and OAuth credentials for identification purposes. See Discord Privacy Policy.

Email Communications

We use Brevo to send emails. Your email is shared with Brevo for this purpose only. See Brevo Privacy Policy.

Survey Data

We may conduct optional surveys to improve DeerHacks. Participation is voluntary and does not impact event eligibility.

On-Site Data

We record QR code scans for resource management (food, merchandise) and to assess attendance rates.

How We Use Personal Data

We use personal information solely for organizing and running DeerHacks, including communication with participants.

Automatically Collected Data

  • •Monitor metrics like visitor numbers, traffic, and demographic patterns
  • •Diagnose and address technology problems
  • •Store information to improve subsequent visits

Manually Collected Data

  • •Release anonymized, aggregate data for marketing and sponsorship
  • •Tailor follow-up communications like surveys and newsletters
  • •Collect feedback for continuous improvement
  • •Create personalized events aligned with participant interests

Who We Share Personal Data With

Personal information may be disclosed to third parties only with your consent or as required by law. We may share your personal data with:

  • •The University of Toronto
  • •Our event sponsors, for recruitment purposes (with opt-in)
  • •Service providers assisting in event organization
  • •Legal and regulatory authorities, where required by law

Data Security

We are committed to protecting your Personal Information through technical and organizational measures.

  • •Our Service is hosted on secure Amazon AWS and Digital Ocean servers
  • •In the event of a data breach, affected parties will be notified within 72 hours
  • •DeerHacks will never send unsolicited emails requesting login details, credit card information, or national identification numbers

Your Rights

You can request access, update, or deletion of your personal data at [email protected]. Compliance will occur within 30 days. Options to limit information sharing:

  • •Opt out of non-mandatory fields in our forms and communications
  • •Unsubscribe from marketing emails via the link at the bottom of promotional emails
  • •Use browser tracking blockers to limit analytics tracking

Changes to Policy

We reserve the right to modify this Privacy Policy. Review this page periodically. Significant changes will be notified. By continuing to use our Service after changes are published, you consent to the changes.

Contact Information

For questions about this Policy, contact us at [email protected]. For real-time assistance, join our Discord server.

This privacy policy was last modified on December 27th, 2023.