Code of Conduct

Our commitment to a safe, inclusive, and respectful environment for all participants.

Overview

Welcome to DeerHacks, the University of Toronto Mississauga (UTM)'s largest hackathon, uniting post-secondary students from around the world. As we come together to innovate and collaborate, a shared commitment to respect and inclusivity is essential for a successful and productive event.

This Code of Conduct outlines the expectations for behavior within our community, during all activities and communication channels. It is designed to ensure that all individuals involved in DeerHacks, regardless of their background, skill level, or interests, can enjoy a safe and supportive environment.

We expect everyone to familiarize themselves with this Code of Conduct, as its principles are important for a positive experience. By participating in DeerHacks, whether in-person or virtually, you agree to adhere to this Code of Conduct. Organizers will enforce this code throughout the event.

Applicability

•The Code of Conduct applies universally to all individuals (1) associated with DeerHacks. This includes in-person activities (2) at the hackathon and interactions across all related communication channels (3).

(1) Individuals involved in DeerHacks include, but are not limited to, participants, organizers, volunteers, mentors, sponsors, speakers, vendors, staff members, and members of the broader community.

(2) In-person activities at the hackathon include, but are not limited to, our opening and closing ceremonies, workshops, speaker sessions, tutorials, de-stressor activities, and any events officially partnered with DeerHacks.

(3) Communication channels include, but are not limited to, DeerHacks' official social media platforms (e.g., Discord, Instagram, LinkedIn), email communications, and other forms of digital interaction, including direct messages to individuals involved in DeerHacks.

•By engaging in DeerHacks events or communication channels, individuals agree to adhere to this Code of Conduct. Additionally, individuals are expected to comply with any specific rules and conditions applicable to their roles or specific activities, which are subject to updates and changes without prior notice.

Expected Behavior

By embracing these behaviors, DeerHacks becomes more than just an event; it's a community where everyone can thrive, learn, and enjoy. Let's make this hackathon a memorable experience filled with growth, collaboration, and respect.

Kindness is Key

Kindness and respect towards others are fundamental. Treat fellow participants with the same consideration you would expect. Self-care is equally important - looking after your own well-being enables you to contribute your best.

Communicate Effectively

Clear and friendly communication is key to effective collaboration. It's important to be mindful of not just what you say, but how you say it. Active listening is crucial - understanding and valuing others' perspectives enriches the experience for everyone.

Learn & Grow Together

Learning is a continuous, shared journey. We value the sharing of ideas and encourage open-minded participation in discussions and activities. Stay open to new insights and perspectives from others.

Be Respectful & Considerate

We emphasize respect in all interactions. Every participant is expected to speak and act considerately, acknowledging the diverse backgrounds and perspectives present.

Embrace Diversity

At DeerHacks, fostering a culture of support and inclusivity is vital. We encourage everyone to constructively offer and accept feedback. Embracing diversity ensures everyone feels valued.

Awareness & Responsibility

Stay aware of your surroundings and the impact of your actions on others. If you notice any dangerous situation or violations of this Code of Conduct, report it immediately.

Protected Grounds

DeerHacks is dedicated to providing a safe and comfortable environment and harassment-free experience for everyone. No discrimination, based on the following grounds and any combination of these grounds, shall be tolerated:

Age

Gender identity

Sexual orientation

Sex

Disability

Physical appearance

Body size

Race

Ethnicity

Nationality

Religion

Political views

Experience level

Tech stack choice

Prohibited Behavior

Behavior that compromises the comfort or safety of DeerHacks participants is unacceptable. Advocating or encouraging any prohibited behavior is not allowed. Immediate compliance is expected if asked to stop any such behavior.

Discrimination of Any Kind

•Discriminatory comments or actions related to protected grounds
•Actions that impose burdens or deny benefits to certain groups
•Displaying hate speech or intolerant material

Harassment & Stalking

•Threats of professional, financial, or physical harm
•Deliberate intimidation, stalking, or following
•Unauthorized or inappropriate photographs or recordings
•Unwelcome, offensive, or demeaning comments or actions

Sexual & Gender-Based Harassment

•Displays of sexualized content or creating a sexualized environment
•Inappropriate physical contact or staring
•Gender-related verbal abuse, threats, or taunting
•Unwelcome sexual or other attention

Disruptive & Aggressive Behavior

•Sustained disruption of in-person activities
•Physical assault or advocating for harmful behaviors
•Shouting, yelling, or using profanity
•Making false, disparaging, or inflammatory statements

Safety & Legal Violations

•Causing unsafe or unsanitary conditions
•Refusing to leave when directed
•Bringing weapons into the venue
•Theft, vandalism, or illegal consumption of substances

Reporting Violations

Procedure of Reporting

If you experience or witness behavior that violates this Code of Conduct, we encourage you to report it by contacting the Organizing Team at [email protected]. We respect confidentiality and accept anonymous reports.

Investigation Process

The Organizing Team is committed to investigating reports promptly and thoroughly. All individuals involved in DeerHacks are expected to cooperate fully in any investigation.

Actions & Consequences

Unacceptable behavior may lead to:

•Removal from DeerHacks or denial of access to future events
•Blocking access to DeerHacks resources
•Revocation of any awards or recognitions
•Other necessary measures, without fee refunds

Campus Safety & Emergency

During DeerHacks, if you face any emergency, immediate assistance is available through UTM Campus Safety, which operates 24/7.

Emergency: 905-569-4333 General: 905-828-5200

In any critical situation, your first action should be to call 911. Once you have contacted emergency services, inform Campus Safety as well.